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Please note that we will be recruiting on rolling basis.
The Role:
KEY RESPONSIBILITIES
Programme Management and Quality
- Extend support in institutional strengthening to humanitarian partners with a strong emphasis on effective delivery.
- Coordinate with all stakeholders for activity implementation and support program manager for oversight of the budget plus additional funds management for response.
- Identify, track, assess, report and mitigate related to institutional strengthening and capacity building.
- Regularly coordinate with implementing partners, review progress as per plan and update the tracking of progress.
- Ensure qualitative and quantitative information that provides evidence of impact and change for advocacy and influencing work.
- Work with admin team to organize events and workshops
- Assist in resolving any administrative problems and inquiries
Partnership Management and institutional strengthening
- Assist Program Manager to respond to partner’s requests in a timely manner.
- Implement and improve the Institutional Strengthening and capacity building of implementing partners in alignment with the principles of Local Humanitarian Leadership, Localization, and Sustainable development
- Support and build the capacity of the partners at both strategic and operational levels, engaging stakeholders and building relationships to strengthen resource mobilization
- Liaise with partners on weekly basis to follow up on challenges of implementation or new requests and keep records accordingly
- Troubleshoot project implementation challenges and manage risks related to partner’s implementation strategies
- Coordinate with partners and Oxfam colleagues for conduct of trainings, meetings and other gatherings as needed
Management Support
- Support the program manager and relevant country colleagues in processing partners’ letters of agreements and grants payments to partners
- Conduct and/or organize monitoring and follow-up trips to partners liaising between partnership coordinator, technical coordinators and partners’ focal points
- Promote Oxfam, partners and others learning on partnership practices and contribute to reflections and learning
- Provide country, partners and the Country Leadership Team (CLT) with accurate and timely response delivery updates highlighting progress and challenges.
Coordination, Compliance and Reporting
- Responsible for the preparing and maintaining documentation for partner-related activities in clean, tidy and well-organized manner at all times
- Record and archive minutes of meetings and field visit reports to partners and relevant stakeholders
- Responsible for archiving and documentation of project data in soft and hard form including uploading it on BOX for management information and review
- CRIMSON and OPAL management of the project including partners due diligence, partner agreements, budgets, safe programming risk matrix and other documentation requirements
- Ensure project implementation are according to the agreed plans and donor compliance.
- Assist in preparation of regularly scheduled reports
- Assist on other tasks as requested by the Line Manager and as deemed necessary for partnership processes
SKILLS, EXPERIENCE, AND KNOWLEDGE
Essential
- Excellent interpersonal and relationship building skills including the ability to work independently, flexibly, and collaboratively as part of a team and externally with local NGOs, networks etc.
- Effective communication internally and externally towards NGOs, networks, and internally towards line manager, program/technical coordinators, and business support specialists.
- Master’s degree in social sciences from a recognized University
- Strong knowledge and understanding of Institutional Strengthening Concepts, philosophy, and practice is essential.
- Demonstrated proficiency in computerized systems; Microsoft Office including Outlook, Word, Excel, and PowerPoint
- Ability to work under pressure, ability to prioritize and commitment to meet deadlines.
- Knowledge of and demonstrated commitment to Oxfam's values, mission and work including feminist approach to humanitarian responses and Oxfam’s partnership principles would be added advantage
- Experience in and the ability to support and coach people without patronizing them especially when interacting with staff of local partner.
- Demonstrable experience producing reports for donors
- Fluency in spoken and written Urdu and English
- Ability to travel extensively to Oxfam programme locations in Pakistan
Desirable
- Demonstrated experience of work in emergency or development context projects
We offer:
This role will give you an opportunity to make a difference in Program, to act as key contributor to Oxfam, to work with a group of passionate people that are specialists in their respective fields etc, training and development, offer fair pay and a competitive benefits package.
How to apply:
As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.
Our values and commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
About us
Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.
Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.
A thriving diverse Oxfam:
It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.
To do that:
- We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
- We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
- We want and need everyone, and that means we need you.
