Job Description
Location: Melbourne | CBD
Job type: Full time
Organisation: Department of Jobs, Skills, Industry and Regions
Salary: $73,842 - $89,661
Occupation: Policy
Reference: VG/082439A
The Department of Jobs, Skills, Industry and Regions is firmly focused on driving a strong and resilient economy that benefits all Victorians – by creating more opportunities for people through jobs and skills; supporting businesses and industries to grow and prosper; and building vibrant communities and regions.
Established on 1 January 2023, our work spans numerous portfolios, supporting departmental ministers and operating across metropolitan, regional and international offices. We oversee various public entities, including public corporations, regulatory authorities and specialist boards.
The Department strongly encourages applications from Aboriginal and Torres Strait Islander people and offers reasonable adjustments for applicants with disabilities.
Our values are accountability, integrity and respect, and underpin everything we do.
Executive Assistant
- Salary: $73,842 to $89,661 (Plus Superannuation)
- Ongoing role
- Usual hours of work: Full time (flexibility may be available)
- Usual work location: Melbourne CBD (flexibility may be available)
The Role
The role's primary focus is supporting the executive director through the proactive management of diary appointments and logistics, coordination of meeting requests and associated meeting documentation, and active management of emails. The role also assists with the management of the PSD executive office, including the coordination of workflows in and out of the office.
- Executive support including, but not limited to supporting the executive director with the management of diary appointments, coordination of meeting requests and associated meeting documentation, and management of emails, as well as assisting with the management of the PSD executive office.
- Relationship management including proactively building and maintaining positive relationships with internal and external stakeholders. Working cooperatively with other executive assistants and divisional staff to provide a range of services to the executive director and divisional staff to support the department's goals, values and behaviours. On behalf of the executive director, liaise with executive support staff across executive offices. This includes adjusting your working style to best support the executive director and strategic adviser and coordinator.
- Office management including meeting and workshop logistics, organising maintenance requests in line with departmental processes, general administrative support to the PSD executive office, organising travel arrangements when required, processing of invoices, and ordering office stationery.
The Team
The position of Executive Assistant forms a part of the Policy and Strategy Division executive office / Training, Skills and Higher Education Group.
Recently transitioned from the Department of Education under a machinery of government, TSHE is responsible for the oversight of tertiary education in Victoria, including vocational education and training, higher education, and adult education and lifelong learning, ensuring that Victorians have access to quality and relevant post school education and training to enhance their skills and knowledge to be active participants in the community and that industry can access the skilled workforce it needs.
PSD is the lead policy group within TSHE and delivers high priority policy and strategy insights and projects relevant to the overall VET sector; and manages the policy settings and budget for the accredited training system, including engagement with the national VET system, and oversees VET data reporting, standards, and governance.
About You
- Wanting to work for an experienced and busy executive, who relies on you to manage their day?
- Seeking an opportunity to learn, grow and achieve in a busy and stimulating role?
- Looking for a challenge, variety, and flexibility?
- Enthusiastic and self-motivated?
Further Information
For a confidential discussion, please contact Robbie Dawe, Strategic Advisor and Coordinator on Robbie.Dawe@education.vic.gov.au
Successful candidates will be required to undergo a National Police Records Check prior to commencing employment with the Department. For further information on the position, please refer to the attached position description.
Please note: If you require an adjustment to participate in any stage of the recruitment process or have a particular requirement to be communicated with by either telephone or email only, please notify the DJSIR Recruitment Team at recruitment@ecodev.vic.gov.au with the position number in the subject line.
We respect and welcome people of all backgrounds, genders, sexualities, abilities, and cultures.
How to Apply
Applications close at midnight on 6 September 2023.
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